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A Wide Range of Payroll/HR Services
 
Standard Reports Package Additional Reports
Featured Services Additional Services and Products
Archive Services  
 
 
Management Summary Report This report summarizes your company‘s total payroll costs for the current payroll, the month–to–date, the quarter–to–date and this calendar year–to–date. Provided each pay period.   Earnings Record Report List of all checks, in detail, issued for the quarter or the selected period.
 
Check Journal The Check Journal lists all checks issued and recorded for the current pay period in check number order. Displays all hours, earnings, deductions and deposits plus current period fringe benefit accruals.   Employee Turnover Report Listing of employees hired and terminated during the current calendar year.
 
Check Reconciliation Register This report lists all the payroll checks issued for the month or the period shown in the upper right corner. This report can be used to reconcile your company‘s payroll bank account.   Payroll Worksheet This worksheet is provided with each payroll. It can be used as an input worksheet for the next pay period. The worksheet provides each active employee‘s relevant personnel data including pay rates, deductions and tax exemptions claimed.
 
Current Check List Lists checks issued for the current pay period. Does not include manual, void and third–party checks.   Taxable Wages Report Displays taxable wages for the current period, MTD, QTD and YTD.
 
Departmental Summary Reports This report summarizes your company‘s payroll costs for each department and cost center for the current payroll, the month–to–date, the quarter–to–date and this calendar year–to–date.   Year To Date Earnings Report This report displays each employee‘s total year–to–date hours, earnings and deductions plus personnel data and fringe benefit accrual balances. Also available by department.
 
Direct Deposit Report This report lists the net pay amounts directly deposited by employee and account for this pay period.      
 
 
Direct Deposits Payday made easy. PAY SYSTEMS can electronically transmit all or part of each employee‘s pay directly to their personal bank accounts – anywhere in the country. The employee receives an earnings statement that indicates how much of their net pay was deposited in each of their accounts.
 
eDelivery This is an exclusive service option, only available to PAY SYSTEMS customers. It enables our customers to log on to our website, www.PaySystems.net, and print their negotiable payroll checks and payroll reports – within about a minute of sending us their payroll input. This eliminates delivery charges and gives our customers an extra day to prepare their payroll input. Plus, you can always get a quick payroll check when needed. This service is available anytime – 24 hours a day, 365 days a year. There are two options available:
  • Checks Now! This options features MinutePay&tm; which allows you to view and print your payroll checks right from our secure website within a minute of sending us your payroll input.
  • Ez–Banker. This options also feature minutePay™ which allows you to view and print your payroll vouchers (Direct Deposit required) right from our secure website within a minute of sending us your payroll input.
 
EZ–Tax Filing Service A complete tax service for employment and business taxes. We make all of your employment tax deposits – Federal, State and Local – and file all of your employment tax returns. You are informed of what taxes are being paid and receive copies of returns filed. In the unlikely event that we make an error, we pay the penalty. Plus, if you are required to pay your IRS business tax deposits electronically through the Federal EFTPS, we can make those deposits as well.
 
 
Deduction Reports. A listing of all voluntary deductions withheld by employee, and, by pay period, month, quarter or year. Also available by department.
 
Detailed Departmental Earnings Report. A listing of earnings by employee, by department for a selected time period.
 
Fiscal Year Reports. Most reports can be run on a fiscal year or overlapping calendar years. Also available by department.
 
Friend of Court – Child Support Remittance Report. This report lists ALL Friend of Court (FOC) deductions for the pay period with the employee‘s names, their social security numbers, the case numbers, county names and the amount withheld from the employee‘s checks for each child support case.
 
Fringe Benefit Accruals & Reports. Save many hours spent calculating and tracking employee‘s vacation, sick and other earned paid time off. Employee‘s paid time off (vacation, sick, personal time, etc.) can be automatically calculated and balances maintained. Up to four user–defined accrual banks are available. The employee balance(s) are provided on the following documents.
 
Employee‘s Check Stubs. Accrual bank balances can (optional) be displayed on employee‘s check stubs.
 
Check Journal. Displays employee‘s net accruals (hours/dollars added/subtracted on the current check) for the current period.
 
Fringe Benefit Balance Report. Lists employee‘s fringe benefit balances as of the end of each pay period.
 
Fringe Benefit Accrual Cost Reports. These reports shows each employee‘s balance(s) and the individual and total wage liability to the company for each benefit balance at the end of the report period. Also available by department.
 
Pension Reports. Displays gross pay, employee plan contributions and employer match. Pension reports can also be downloaded from our website into a Microsoft Excel™ file. Also available by department.
 
Worker‘s Compensation Rate Analysis Reports. These reports provide the straight time, overtime and double time wages and the related premium costs by employee in each classification. The report can be run at any time. Employers can use this report to prepare for a worker‘s compensation audit and/or for creating general ledger premium accrual entries. Also available by department.
 
 
Tax Returns/Reports
Federal Returns Prepared & Filed. 941, 945, 940, 8027, W2, W3, 1099 MISC, 1096.
 
State Returns Prepared & Filed. W2, W3, State Unemployment, State Disability and State withholding tax returns.
 
Employee‘s W2 FORMS and 1099 Forms. For filing with their Federal, State and Local tax returns.
 
Tax Deposits. All Federal, State and Local Employment Tax deposits. Federal business tax deposits at additional charge as requested.
 
Federal Form 8027. Annual Tip Allocation Report for Restaurants with worksheet. This form is completed annually for restaurant employers. If it is necessary for tips to be allocated, they will be automatically added to the employee‘s W2 Forms.
 
FICA Tip Credit Report. This report can be worth thousands of dollars in reduced income tax to restaurant owners. It is used as a worksheet by your accountant to complete Federal Form 8846 and claim a business income tax credit equal to the employer‘s share of FICA paid on tips reported in excess of minimum wage. The calculations required to prepare this return can require many hours of your accountant‘s valuable time.
 
 
Payroll HR/Manager+™Software. Our Comprehensive Payroll/HR PC software.
 
Automatic Check Signing. Your authorized signature can be laser printed on your payroll checks eliminating the need to have the signer available on payday. The cost of this service can be bundled with the check processing charge.
 
Check Stuffing in Pay Envelopes. This service is available to customers that opt to have their payroll checks delivered by courier or mail rather than print from our website.
 
Company Logo on Checks. Your payroll checks can be custom printed with your company‘s logo. There is a one–time set up charge and a nominal charge per check.
 
Delivery Services. Courier with next day delivery and U.S. Mail are available as alternatives to website printing (E–Delivery).
 
Direct Deposits Payday made easy. PAY SYSTEMS can electronically transmit all or part of each employee‘s pay directly to their personal bank accounts – anywhere in the country. The employee receives an earnings statement that indicates how much of their net pay was deposited in each of their accounts.
 
eDelivery This is an exclusive service option, only available to PAY SYSTEMS customers. It enables our customers to log on to our website, www.PaySystems.net, and print their negotiable payroll checks and payroll reports – within about a minute of sending us their payroll input. This eliminates delivery charges and gives our customers an extra day to prepare their payroll input. Plus, you can always get a quick payroll check when needed. This service is available anytime – 24 hours a day, 365 days a year.
 
EZ–Tax Filing Service A complete tax service for employment and business taxes. We make all of your employment tax deposits – Federal, State and Local – and file all of your employment tax returns. You are informed of what taxes are being paid and receive copies of returns filed. In the unlikely event that we make an error, we pay the penalty. Plus, if you are required to pay your IRS business tax deposits electronically through the Federal EFTPS, we can make those deposits as well.
 
Employee Self-Serve. Employees can view their pay stubs and Form W–2/1099 from a secure website.
 
Employee Background Screening Through Pay Systems, employers can obtain instant and affordable background searches including criminal, motor vehicle, employment credit reports, healthcare searches, tenant screening, volunteer screening and more.
 
HR Support Center Connect with web-based Human Resources along with Human Resource Professionals with years of experience 24/7.
 
Health Insurance Plans PaySystems.net offers health insurance plans through our partnership with FlexSave of America, Inc. We offer: Health, Dental, Vision, Life, Long Term Care, Short Term Disability and Long Term Disability.
 
New Hire Reporting. We will automatically report all newly hired and rehired employee data to the state agencies as federally mandated for all employers.
 
Payroll Report Binders. Payroll report binders with tabs are provided for a nominal charge to all new customers. All customers receive a new binder again in December for the beginning of the new calendar year. Customers may order additional binders as needed.
 
Payroll Cards. Payroll cards, for all or some of your employees, can be issued and funded instead of or in addition to direct deposits. Each employee‘s net pay can be deposited into as many as six accounts and a payroll card. Pay Systems offers a payroll card or we can fund any other card of the employee‘s choosing.
 
Pension Plan Reports. 401k and other pension plan reports that calculate both employee and employer contributions can be printed and/or transmitted (electronically or by courier) to your administrator. Website download is also available.
 
Pension (401k) Plans and Administration. Pay Systems has partnered with Lincoln Financial Group and Slankster Financial Services to bring our customers a 401k plan with a wide range of investment options without the high management and administration fees usually associated with other top investment programs. Lincoln Financial has been a leader in providing qualified retirement plans since 1978. The “Lincoln Director” group variable annuity product is designed to deliver a cost effective plan that includes the range of options that you require and the high level of service that you deserve.
  • Access the best known fund families, i.e. Janus, American Century, Fidelity, Franklin-Templeton, and more!
  • Easy trading via automated telephone and internet.
  • Investment advice and full administration.
 
Section 125 Premium Only Plans and Administration. We can design and administer a S125 Premium Only Plan for your company. By enabling employees to pay all or part of their health insurance premiums with pre–tax dollars. A S125 plan will reduce their income and FICA taxes and employers can save thousands of dollars in FICA and federal unemployment taxes. We can design your plan and perform the required discrimination test.
 
Workers’ Compensation Pay-As-You-Go Premium Plans. With this program, your company’s premiums are calculated and automatically paid each pay period. Eliminating upfront premium deposits, under and over estimated payments and all at very competitive rates.
 
 
Six Year Internet Archive Service. All reports and tax returns are available for six calendar years on our website.
 
CD–ROM Archive. All reports and tax returns are available on CD–ROM by pay period, month, quarter and calendar year.
 
 
     
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